Privacy Policy

From time to time, Leeds Gypsy and Traveller Exchange (Leeds GATE) collects information from our members, supporters, audiences, and visitors to our website. This Privacy Notice explains what information we collect, how we use it, how we keep it safe, and what rights you have over your personal data.

We value the trust you place in us when sharing your personal information. We treat it with respect, store it securely, and never sell it.

Who we are

Leeds GATE is a member-led organisation working to improve the quality of life for Gypsy and Traveller people across West Yorkshire. We are a registered charity in England and Wales (Charity No. 1098106) and a company limited by guarantee (Company No. 04319106).

Our registered office is:
Leeds Gypsy and Traveller Exchange
169 Cross Green Lane
Leeds
LS9 0BD

If you have any questions about how we handle personal data, or if you would like to exercise your data rights, please contact us:

• By email: info@leedsgate.co.uk
• By phone: 0113 240 2444
• By post: at the above address

The type of personal data we process

Personal data is information that can be used to identify you. The information we collect may include:

• Your name and contact details (postal address, email, phone number)
• Details you provide when becoming a member, donating, attending an event, or filling in a survey

In some situations, we may collect sensitive personal information (for example, health information to support participation in our activities). This is only done when absolutely necessary, and we will always handle it with care.

Why we process this information

We use the information you provide to:

• Deliver services you have requested or signed up for
• Support participation in our projects and events
• Keep you informed about opportunities, news, and activities (where you have opted in)
• Improve and develop our services for members and the wider community
• Meet our charitable aims and obligations

Who we share your information with

We will only share your information when necessary, for example:

• With trusted suppliers who help us deliver our services (such as IT support, event booking platforms, or mailing providers)
• With partner organisations if we jointly deliver a project or event
• Where required by law (for example, with regulators or law enforcement)

We will never sell your personal information.

How we protect and store your information

We use secure systems and processes to protect your information against unauthorised access, misuse, or loss. Electronic data is stored on secure servers, and we carefully control who can access it.

Leeds GATE is based in the UK, and our data is stored within the UK or European Union. If any of our service providers transfer personal data outside of the EEA, we will make sure that appropriate safeguards are in place.

How long we keep your information

We only keep your information for as long as it is needed for the purpose it was collected. We regularly review the data we hold and securely delete anything no longer required.

If you subscribe to our newsletter, we will keep your details until you choose to unsubscribe. You can opt out at any time by clicking the unsubscribe link in our emails.

If you donate to Leeds GATE, we keep a record of the donation (not your payment details) for financial and audit purposes.

Cookies

Our website uses cookies to make your experience better. These may include:

• Google Analytics – to collect anonymous data on how our website is used, so we can improve content and navigation.
• Google Maps – if you use interactive maps on our site.
• YouTube/Vimeo – if you view videos embedded on our site.

You can manage or disable cookies through your browser settings.

Your rights

You have the right to:

• Request a copy of the personal data we hold about you (a “subject access request”)
• Ask us to correct inaccurate information
• Ask us to delete your information where it is no longer needed
• Object to your information being used for direct marketing

To exercise any of these rights, please contact us at info@leedsgate.co.uk or write to us at the address above. We will respond within one month.

Making a complaint

If you have concerns about how your data has been handled, you can contact us at info@leedsgate.co.uk or by post.

If you are not satisfied with our response, you can raise the matter with the Information Commissioner’s Office (ICO), which regulates data protection in the UK:

• Website: https://ico.org.uk/make-a-complaint
• Phone: 0303 123 1113

Changes to this Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in the law or our practices. The latest version will always be available on our website.

Last updated: September 2025